In many organisations, meeting rooms are equipped with individual devices that do not work seamlessly together. The result is that meeting technology disrupts meetings instead of supporting them.

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Audico designs meeting and conference room solutions as a complete system. Room size, purpose, user base and the organisation's IT environment determine the solution. Small meeting rooms, standardised corporate meeting environments or demanding hybrid spaces are all built on the same principle: designed for the space, tested as a whole.

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When designing meeting rooms, key factors include:

• room size, layout and furniture placement
• primary use of the space
• number of participants
• acoustics and speech intelligibility
• lighting and overall visual environment
• usability of presentation technology
• performance requirements for presentation systems

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Video Conferencing Systems

When a remote participant cannot hear or see clearly, they are effectively excluded from decision-making. A video conferencing system consists of video conferencing cameras, microphones, speakers and platform integration working together as one. AI-powered cameras with auto-tracking follow the active speaker automatically, so remote participants always see what matters. We select the best video conferencing equipment for each space, regardless of manufacturer.

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Meeting Room Technology for Microsoft Teams Rooms and Zoom Rooms

In non-standardised meeting rooms, users spend the first minutes of every meeting figuring out how the equipment works, and meetings start late. Microsoft Teams Rooms (MTR) and Zoom Rooms are standardised meeting room solutions in which the meeting room technology is integrated directly with the chosen platform. A meeting starts with a single tap and equipment always behaves as expected. Well suited to organisations with an established meeting platform and multiple rooms to standardise.

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BYOD Meeting Rooms

Not every organisation needs or wants to commit to a single meeting platform. In a BYOD (Bring Your Own Device) setup, participants connect their own device to the room's equipment. The meeting room supports all major platforms and devices without separate configuration. A flexible solution for spaces where users or meeting platforms vary.

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Audio and Microphone Systems for Meeting Rooms

Poor audio quality is the most common reason remote meetings feel draining, and the issue is almost always in the acoustics or the microphone solution. Microphones and speakers are designed for the room's acoustics and usage: ceiling microphones for open spaces, beamforming microphones as a clean desk solution, or table microphones for rooms with variable participants. Clear speech for all participants, regardless of room size or layout.

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Display and Presentation Technology

A display that is too small or incorrectly positioned means that participants seated further away cannot see the content being presented, and engagement drops. Display solutions are chosen based on room size, viewing distance and purpose. Interactive displays enable direct collaboration on the screen. Projectors suit large spaces, LED displays the most demanding environments. Presentation technology that is clearly visible from every seat.

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Wireless Content Sharing

A fixed presentation point limits who can share content, and cabling causes confusion across different devices. Wireless presentation systems enable content sharing for any participant without cables or installed software. Support covers Windows, Mac and mobile devices. Any participant can share content from their own device, instantly.

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Meeting Room Control and Automation Systems

When meeting room equipment requires multiple interfaces or technical knowledge to operate, meetings start late and IT support requests increase. Control systems bring displays, audio, blinds and lighting together into one touch panel. A meeting starts with a single button press, without IT support, and any user can start a meeting independently.

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Room Booking Systems and Smart Office

Without a room management system, an organisation cannot tell whether meeting rooms are being used efficiently or whether people are wandering corridors looking for a free room. Room booking systems simplify the management of meeting spaces and produce data on utilisation rates. Door panels show room